Annual Meeting Minutes – October 27, 2021

Meadowbrook Farm / Clarkson Estates
Board of Trustee Annual Meeting Minutes
October 27, 2021 – Chesterfield City Hall

Call to order

Kevin Pfarr, President, called the meeting to order at 7:30pm. Trustee Linda Walp, City Council Member Michael Moore and 19 other homeowners were in attendance.
There was a motion to approve both the April 22, 2021, and the July 22, 2021, minutes. They were approved.

Meeting Minutes – July 22, 2021

Meadowbrook Farms/Clarkson Estates
Board of Trustee Meeting Minutes
Thursday, July 22, 2021
Chesterfield City Hall

Call to order

Because of the large number of homeowners present, the meeting was moved to the multi-purpose room to accommodate everyone.
Kevin Pfarr, President, called the meeting to order at 7:35. He introduced the other Trustees present, Scott Eiler and Linda Walp as well as our Ward 2 Councilmen, Dan Hurt and Michael Moore.
A motion made to accept the minutes of the April 22,2021 passed unanimously.

Meadowbrook Farms/Clarkson Estates
Board of Trustee Meeting Minutes
Thursday, April 22, 2021
Chesterfield City Hall

Call to Order

Kevin Pfarr, President, called the meeting to order at 732pm. Trustees Scott Eiler, Linda Walp and Tracey Thrasher attended along with Council Member, Mike Moore, and 3 homeowners.
There was a motion to approve the January 28, 2021 meeting minutes, which was approved.
Financials were passed out to the Trustees
- Dead trees on the common ground were noted as significant expenses this year.
- There was mention of increasing HOA dues in relationship to the additional expenses incurred this year but it was also discussed that a full review of the HOA financial situation including reserve balances should be reviewed before considering an increase
  in annual dues.

Below are the links to download past meeting minutes.

2019

2018

Meadowbrook Farms/Clarkson Estates
Board of Trustee Meeting Minutes
Thursday, January 28, 2021
Chesterfield City Hall

Call to Order

Kevin Pfarr, President, called the meeting to order at 7:32pm. Trustees Bill Thanner, Scott Eiler, Linda Walp and Tracey Thrasher were in attendance. 1 homeowner was in attendance. Also, 2 City of Chesterfield Council Members, Dan Hurt & Michael Moore, attended the meeting.
There was a motion to approve both the July 2020 and December 2020 meeting minutes which was approved.
The year-to-date actual expenses were reviewed in comparison to budget and it was noted that the vandalism to the fence on the common ground at the entrance at Baxter and Country Ridge Drive cost $4,950.

Meadowbrook Farm / Clarkson Estates
Board of Trustee Annual Meeting Minutes
October 22, 2020 – Chesterfield City Hall

Call to order

Board President Scott Eiler called the meeting to order at 7:31pm. Trustees Kevin Pfarr, Bill Thanner, Tracey Thrasher were present along with 12 homeowners.
Discussed deer hunting again in the neighborhood on common ground. The following motion was brought forth by Scott and seconded by Kevin:
- Move that trustees of MF-CE subdivision approve agreement with Whitetail Solutions for supervised bow hunting with agreed to parcels, dates, times, and conditions including and not limited to Whitetail solutions notify contiguous homeowners and provide acceptable insurance and meeting conditions of Chesterfield deer hunting program.
  - Motion passed with 3 votes (1 via proxy).

Meadowbrook Farm / Clarkson Estates
Board of Trustee Meeting
Minutes from July 30, 2020 – Chesterfield City Hall

Call to Order

Kevin Pfarr called the meeting to order at 7:35pm. Trustees Bill Thanner and Tracey Thrasher were in attendance along with a few homeowners. We did not capture homeowners name due to COVID-19 concerns with passing around a check-in sheet.
Trustees talked about increasing the communications with homeowners. This could include the homeowners including their email address when they sign in at a meeting as the email distribution list is getting stale. Also consider using Facebook or other on-line tools.